Air Travel

Air travel reservations should be made in such a manner as to secure the best available fare in coach class.

Employees are expected to use the lowest logical airfare available.

Employees are expected to reserve 7-day advance notice purchases.

Employees are expected to use non-direct flights when the savings are substantial.

Obtain CEO approval for all trips over $1,000 (or non-USD equivalent).

Obtain CEO approval for all International travel.

Upgrades for Air Travel

Upgrades for air travel are not reimbursable. If an employee wishes to upgrade, it is done at the employee’s expense.

Cancellations

When a trip is cancelled after the ticket has been issued, the traveler should inquire about using the same ticket for future travel. Employees should reuse airline tickets if: a) they are traveling on the same route, or b) airfare eligibility requirements are met.

Unused/Voided Airline Tickets

Unused airline tickets or flight coupons must never be discarded or destroyed as these documents may have a cash value. To expedite refunds, unused or partially used airline tickets must be returned immediately to the issuing authority. Employees must NOT include unused tickets with their expense reports. Employees with an electronic ticket simply need to call the travel agent/issuing authority to initiate a refund.